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One question, one straight answer.
Fair enough, and you don't have to. Scout Event Manager is an event management platform that happens to have an app, not an app that happens to manage events. Bookings, the OSM import, the programme, staff tasks, payments and the site plan all work whether or not a single young person has a phone.
The app is for the people who have one. Your phone policy is your phone policy. Plenty of units do phones-in-a-box, out at breakfast and bedtime: young people check tomorrow's programme over breakfast and the phone goes back in the box. If you'd rather nobody scanned anything, the organiser can switch QR codes off for the whole event.
They don't miss anything that matters. Their leaders have the app, so programme changes and announcements still reach the group, and the event team runs bookings, medical information and check-in from the website.
Phones are most useful for Explorers and Network, who have them anyway. Younger sections can leave it to their leaders.
Yes. Even at a phone-free camp every leader has one, and most of what the platform does on the day is leader-side: medical details at the first aid tent, the announcement that reaches every leader at once, the task list, and where a patrol is supposed to be right now. None of that needs a young person to be holding anything.
There usually isn't. The app has an offline mode for exactly that: download your event data on the way to camp while you have signal, and your programme, announcements, activities, challenges, information pages and messages are saved on the phone. When you're back in signal, refresh to pick up anything new.
Once camp is over, one tap deletes all the saved event data from the phone. And if you'd like paper as a backup too, nothing stops you doing both.
There was always technology at camp. It was paper, and the leader was the battery. The alternative to the app isn't a purer experience; it's reprinting timetables within the hour because someone's put theirs down, carrying a folder of two hundred medical forms, and answering "what are we doing next?" until you're hoarse.
A young person's QR code contains no personal details, only an event reference and a random code. It shows nothing to anyone who isn't logged in to that event, so a lost phone or screenshot leaks nothing on its own.
What a scan shows depends on who's scanning. The event team and medics see medical information and emergency contacts. Everyone else sees only basic details such as name and group. Announcements are one-way, from the event team.
Attendees can message the event team through the app. At the moment that's available at any time; quiet hours, so messaging switches off overnight, are on the roadmap.
No. That's the point. Connect your OSM account and choose your sections, and names, dates of birth, medical information, dietary requirements, emergency contacts and consents come across. If a parent updates OSM later, you can refresh that person's details from OSM and save the changes.
Choose who needs a form and it's emailed to the parent or guardian from their OSM record. They sign on their phone, and you can see who has and hasn't signed and send reminders. Print a blank form for the parent who won't do it online.
On the day, the event team and medics can see a young person's signed forms when they scan their QR code.
Your first event is free while we're in launch, with every feature included and up to 200 attendees. After that you pay per organiser, not per head: a one-off credit for a single event, or an annual plan if you run several.
Plan prices don't go up with the number of people coming. Each plan has a maximum event size instead, from 150 attendees up to 2,000 on Gold.
If attendees pay you by card through the platform, a 1.95% fee applies to each payment, and you choose whether the attendee or your group covers it. The money goes straight into your group's own bank account, not through us.
One scout leader who got tired of spreadsheets, with a growing group of organisers who tell him what to build next. It has run Isle of Wight Revolution twice, for over five hundred Explorers and Network, and a two-hundred-and-fifty Cub district camp. If something doesn't do what you need, get in touch and say so: most of what's in the platform started as a request from someone running a real event.